Main Committee responsibilities

The  main Committee of Management plays a crucial role in overseeing the club’s operations. Here’s a detailed breakdown of their key responsibilities:

1. Governance & Leadership

– Ensure the smooth running of the club, making strategic decisions.
– Set policies, rules, and oversee compliance with the club’s constitution.
– Ensure the club continues to fulfill its objectives, providing sporting and social facilities to the local community.

2. Membership Management

– Review membership applications and approve or reject them at their discretion.
– Maintain the official register of members, tracking names, addresses, and shares.
– Ensure members adhere to rules and take necessary disciplinary actions, including expulsion if required.

3. Financial Oversight

– Set annual subscription fees.
– Manage the club’s income, expenditures, and investments.
– Approve financial transactions, including borrowing funds (up to £10 million).
– Ensure the club operates within financial and legal regulations.

4. Meetings & Decision Making

– Hold regular Committee meetings to make decisions on club matters.
– Ensure General Meetings are conducted properly, including AGMs and Special Meetings.
– Record and maintain meeting minutes for transparency.
– Decide on voting procedures and enforce policies around quorum requirements.

5. Delegation & Sub-Committees

– Establish sub-committees for specific tasks (e.g., finance, events, discipline).
– Delegate responsibilities while ensuring sub-committees report back to the main Committee.
– Maintain oversight of all sub-committee decisions and ensure alignment with club goals.

6. Conflict of Interest & Ethics

– Committee members must declare personal financial interests in club dealings.
– Can be removed if found acting against the club’s best interests.
– Cannot receive unauthorised payments, but reasonable expenses incurred for club-related tasks may be reimbursed.

7. Succession & Structure

– Ensure the Committee remains within the required size (minimum 3, maximum 12 members).
– Organise elections to fill positions and co-opt members when needed.
– Appoint honorary officers (Chairperson, Secretary, Treasurer).
– Facilitate the handover of responsibilities when new members join.